On 15 March 2023, the French Supervisory Authority (the “CNIL”) unveiled in a post its four key priorities regarding its upcoming investigations for 2023 targeting specific sectors (I), to which it added another topic related to DPO in line with the coordinated enforcement framework of the European Data Protection Board to gauge whether DPOs can exercise properly their job (II).

As a reminder, in 2022, the CNIL priority topics were (i) direct marketing (ii) monitoring telework and (iii) the use of cloud computing (see our previous post).

1. The national key priorities for 2023

• Use of “smart” cameras by public stakeholders

With the upcoming 2024 Olympic and Paralympic Games in France and the usage of such devices in large-scale sporting events planned for 2023 (rugby world cup), the CNIL provided guidance and published opinions on the use of so-called “smart” cameras:

• Last July, the CNIL published its position on the deployment of these cameras in public spaces. This document provides guidance on the conditions applicable to the use of this technology which presents high risks to the data subjects’ right to privacy.
• At the end of last year, the CNIL also gave its opinion on the draft Law relating to the 2024 Olympic and Paralympic Games which notably introduces the possibility to implement, on an experimental basis, smart cameras in areas accessible to the public for detecting and reporting in real-time predetermined events likely to threaten the safety of people.

The CNIL’s roadmap for its dawn raids in 2023 is thus to check that the use of “smart” cameras, complies with the legal framework.

• The use of the personal credit repayment incidents by banks

A file named “Fichier des incidents de crédit aux particuliers” (FICP) (personal credit repayment incidents file) held by the Banque de France, includes information on payment incidents related to overdrafts and loans granted for non-professional needs, as well as information on over indebtedness. The banks are required to consult this file before granting a loan. Given the sensitiveness of such file,  the related processing activities represent a high risk for data subjects.

It is therefore paramount to ensure that the entries in such file are accurate and that the data retention term and conditions of management of this file are compliant with the data protection law (e.g., management of data subjects’ rights). The CNIL will also check the measures implemented to ensure the security of the data.

• The access to the electronic patient record in health care institutions

The security of health data has already been under the CNIL’s scrutiny over the past years and subject to investigations in 2020 and 2021 in health care institutions.

For 2023, the CNIL will continue to focus on health care sector. A particular attention will be paid to the conditions of access to the electronic patient record in health care institutions and in particular the technical and organizational security measures implemented to ensure  the security of health data. This decision comes from several claims filed with CNIL for unauthorized access by third parties to patient records held by health care institutions.

• Tracking of users by mobile applications

Phone manufacturers enable applications publishers to track users for advertising, statistical or technical purposes (e.g., Apple IDFA, IDFV and Google AAID). Such identifiers equivalent to cookies are generally used without the user’s information or consent. While the CNIL presented its three steps action plan, last November 2022 to protect privacy in the context of mobile apps usage (see, in French only), several investigations have been carried out by the CNIL on applications accessing identifiers generated by smart phones operating system, without the users’ consent. The CNIL will continue its investigations in 2023.

Last December, the CNIL already issued a fine for an amount of €3 million against a company publishing video games for smartphone and which used Apple’s IDFV identifier for advertising purpose without the users’ valid consent (see, in French only).

2. Support to the coordinated enforcement framework regarding Data Protection Officers

On the same day of the CNIL’s publication, the European Data Protection Board (EDPB) made a press release regarding the launch of a coordinated enforcement to assess whether the  Data Protection Officers (DPO) have the position required by the GDPR in their organization. The CNIL will verify the conditions of appointment  and modalities of exercise of the DPO function.

In France, the CNIL has already published a practical guide on DPO (see our previous post). In line with EDPB, it is likely that the CNIL will send questionnaire for fact finding or determine if an investigation is relevant and can conduct investigations. The results of this initiative will be analyzed in a coordinated manner and the Supervisory Authorities will decide whether national supervision and enforcement actions would be necessary. The EDPB will publish a report on the outcome of this analysis in an aggregated format.

Once again, the coming year promises to be a busy one for the CNIL and organizations targeted by this new annual dawn raid program.

For more information, please contact denise.lebeau-marianna@dlapiper.com, Partner.

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Since our last post, the French Supervisory Authority (the “CNIL”) has published a Q&A and a post on June 7, 2022 regarding Google Analytics, where it highlights the key points of its formal notices and gives some practical advice to website operators.

1. Lessons to be drawn from the formal notices regarding the use of Google Analytics

The CNIL confirms that, although the formal notices were issued only against certain French companies (notably specifically targeted by NOYB’s complaints) all websites using Google Analytics are concerned. Hence, the anonymization of the formal notices is a call from the CNIL to all website operators using Google Analytics to make their websites compliant.

Therefore, “all controllers using Google Analytics similarly to the companies targeted by the formal notices should consider the use thereof as unlawful under the GDPR”. Thus, the CNIL prompts all website operators using Google Analytics to find alternative solutions with sufficient safeguards.

While the legal issues raised by Google Analytics have been examined in coordination with other EU Supervisory Authorities, each website operator subject to a claim has been investigated on a case-by-case basis in accordance with the responses provided by each organization.

2. Why is Google Analytics non-compliant

• The standard contractual clauses entered into between Google and website operators are not sufficient to ensure by themselves an adequate level of protection. The supplementary measures implemented by Google – whether contractual, organizational, or technical – are ineffective against access requests by US intelligence services.
• The setup of Google Analytics does not prevent the transfer of personal data outside the EU since all personal data collected via Google Analytics is hosted in the US. The sole use of solutions subject to third-country laws is likely to raise difficulties in terms of access by foreign government authorities to personal data hosted in the EU (unless such access is based on an international agreement in compliance with Article 48 of the GDPR). This begs the question whether companies should only use solutions offered by EU companies.
• The CNIL furthers notes that (i) even though an IP-anonymization function exists, it does not apply to all transfers as it is optional and (ii) it is unclear whether the anonymization takes place before the data is transferred to the US. The CNIL further states that the sole use of unique identifiers may render an individual identifiable when combined with other information such as browser or operating system meta data. Finally, the CNIL explains that the combined use of Google Analytics with other Google services such as marketing, may increase the risk of tracing individuals since it may allow to retrace their browsing history on a huge number of sites.
• Regarding the encryption of the personal data, the CNIL finds that it is not efficient since Google LLC proceeds to the encryption and must provide access to the data under its custody as well as to the encryption keys necessary to access the data in the clear. To be considered as a sufficient supplementary measure, the encryption keys should notably be kept under the exclusive control of the data exporter, or other entities established in a country offering an adequate level of data protection.

3. Proxyfication and alternative solutions proposed by the CNIL but with stringent conditions

The CNIL opens a window enabling the use of Google Analytics by stating that a solution involving a proxy server that avoids direct contact between the user’s terminal and Google’s servers could be considered as a sufficient supplementary measure. However, the proxy server will have to meet all the criteria applicable to supplementary measures set forth in the Recommendations of June 18,2021.

The CNIL also refers to a list of audience measurement tools which do not require users’ consent. Amongst other, the following tools are mentioned:

• SmartProfile, version 21, from Net Solution Partner,
• Matomo Analytics, version 4, from Matomo,
• Eularian, version 6, from Eularian Technologies.

However, such list does not address the issues raised by international data transfers and notably the consequences of the Schrems II decision. Thus, although a data exporter uses a solution listed by the CNIL, it will not be exempted from carrying out a data transfer impact assessment in the event of data transfers to a third country.

If such data transfer impact analysis leads to the conclusion that supplementary measures are needed, the use of the proxyfication method as mentioned above for Google Analytics, which allows to send only pseudonymized data prior to the data export to servers located outside the EU when properly set up, could be considered as an appropriate measure.

This solution involves both technical and financial considerations for data controllers: the CNIL enumerates a list of measures that must be implemented in order to use a valid proxyfication, such as (i) guaranteeing that the IP address is not sent to the server of the measurement tool, (ii) replacing the user ID by the proxyfication server, (iii) removing any information on the referer website, (iv) re-processing information participating in the generation of fingerprint, (v) No collection of unique ID cross-sites, (vi) deletion of any data likely to lead to a reidentification, (vii) the proxyfication server should not involve transfers out of EU to a third country. However, the CNIL acknowledges that implementing all these measures can be expensive and complex. As an alternative, the CNIL recommends controllers to use a solution that does not transfer personal data outside the EU.

4. A risk- based approach is not admitted

The CNIL finally reiterates that controllers cannot take a risk-based approach relying on the likelihood of data access requests. As long as such access is possible, additional technical measures as described in the EDPB’s recommendations on measures that supplement transfer tools  must be taken in order to make such access impossible or ineffective.

The CNIL thus reaffirms the European position that has been taken since the Schrems II decision, maintaining the users of such tools in a difficult situation in particular when the likelihood of access to the data is very low.

For more information, please contact denise.lebeau-marianna@dlapiper.com, Partner, IPT Department DLA Piper France LLP.